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Every part of the job, connected to the board.
Tasks, trades, money, bids, permits, site notes and your customer: each piece lives with the work it belongs to, and each person sees only their part.
A Kanban board that knows the order of work.
Drag a card to move it, or open it for its buttons. If the move breaks the rules of the job, it’s refused and you’re told why.
- Seven statuses: Queued, Ready, In progress, Blocked, Awaiting approval, Complete, Cancelled
- Tasks carry a trade, a phase, a priority (urgent, high, normal), an owner and dates
- Waits on: a task becomes Ready by itself when the tasks it depends on are done
- Tasks that wait for materials to be delivered and checked
- Inspection gates for work that can’t start until it passes
- Mark work as reviewed, and send tasks that need sign-off through approval steps
Approval steps
Planning, then Active
Every project starts in Planning. Add tasks and people, then start it to work on the board. Put it On hold or Close it when the time comes.
Customer tasks
Some tasks belong to the customer: a selection, a purchase, an answer or an approval. They show up on the customer’s portal.
Links on tasks
Attach links to a task, like the allowed shops for a selection or the spec sheet for a fixture.
Staff the job and get people there on the right day.
Choose the trades a project needs. Any trade with nobody on it is flagged as unstaffed, so you see the gap before it costs you a day.
- Your own trades list: the electricians, plumbers and subs you work with
- Job requests: ask trades if they want the work. They see the trade, the kind of job, the town and the dates (never the address or the owner) and answer from a link, no account needed
- Rate how a job went, and replace a person on a project when you need to
- Day confirmations: the person doing a task is reminded at 8 am a set number of days before its planned start, in the app, as a notification and by email, and asked to confirm the day
- Each trade’s notice period is added to the reminder automatically
- Proposed start dates you can accept or push back, plus a view of schedule risks
Trades on this project
Keep the numbers tied to the work.
Set the budget and the contract amount, then track labor and material costs against the tasks they belong to. Managers see the money. Nobody else does unless you decide they should.
- Project budget and contract amount
- Labor and material cost lines on each task, seen by managers only
- Allowances: give the customer a budget for a selection and let them pick within it
- Advance an allowance as it’s ordered, and bill any overage
- Change orders: any change to price or schedule becomes a change order the customer approves or declines
- A project money view that pulls it all together
Project money
Private bid packages, without the phone tag.
Put together a bid package for a scope of work and invite the trades you want. They see the package on a private page and submit or decline from there.
- Only the bidder and you see their bid. Other bidders never see it
- Revoke an invitation if plans change
- Choose the winning bid and close the package
- The winner is told the work was awarded to them
Bid package: Tile & backsplash
Paperwork that comes to you, in order.
Vendors and trades submit invoices on the project. You review them and record payments. When you need a document, ask for it by name.
- Invoices submitted, reviewed and paid, with payments recorded
- Request a document you name, such as a certificate of insurance or a lien waiver
- Mark a document “needed before invoices are approved” to hold that vendor’s invoices until you accept it
- Only the vendor and your company admins see the files
Documents requested
Know where every permit stands.
Look up the jurisdiction from the project address (or type it yourself), then track each permit and the inspections that go with it.
- Permit types: general, building, electrical, plumbing, mechanical, other
- Statuses: Needed, Applied for, Issued, Closed, Denied
- Schedule inspections and record the result
- Hold the work that can’t start until an inspection passes
- See at a glance which permits are missing details
Permits
Walk the site. Send the summary before you’re back in the truck.
Capture notes, photos, decisions, possible changes and open questions as you walk. Then send the customer a summary of just the items you share.
- Record where you were and who was there
- Mark each item shared or internal. Internal notes are never sent
- Preview exactly what the customer will get before you send it
- They get an email and an in-app alert, and the sent version is kept on record
- Turn a walkthrough item straight into a change order
Walkthrough · Tue 9:30 am
Your customer sees progress, not your margins.
Add the homeowner or client as the property owner on the project, now or later. They see the project’s progress and only the tasks you share with them.
- Selections within an allowance, from the shops you allow
- Purchases, answers and approvals that are theirs to give
- Change orders to approve or decline
- Walkthrough summaries by email and in the app
- They never see the budget, costs, or internal notes
- Private action links, so a quick yes doesn’t need a login
Waiting on you, Mary
Built for a company, not a single login.
Name your company and bring your team in. Trades who are invited to someone else’s project don’t need a company at all.
Admins and members
Admins see all of the company’s projects and manage its people. Members can start projects and see the ones they’re on.
Invitations and join links
Invite people to a project by email, or share a join link. What someone answered before joining comes with them.
Contacts
Keep your trades, suppliers and inspectors in one list, with the email and phone each one needs.
Duplicate a project
Copies the details, budget, trades and tasks into a new project in Planning. People aren’t copied.
Archive, don’t lose
Archived projects are hidden from the list but kept, with everything in them.
Messages & notifications
Conversations, photos and alerts in one place, by push or email, as each person chooses.
Kanstruction is in alpha
Put your next job on the board.
Free while we build it alongside the people who use it. Name your company, start a project in Planning, and invite your trades and your customer when you’re ready.